工作内容
Within limits of delegated authority, the Conference Services Officer is responsible for the following duties:- Analyzes requests from substantive offices for meetings to be included in the draft calendar of meetings.- Reviews existing legislation (General Assembly and ECOSOC resolutions) to ensure that all requested services are within established entitlements.- Plan and coordinate meetings, allocating conference facilities and services in accordance with established entitlements, legislative mandates and budgetary resources.- Coordinates with substantive offices to ensure the capability and resources to meet the programme as proposed.- Negotiates changes in dates and /or provisions of services as deemed appropriate.- Monitors the work of assigned committees for efficient utilization of conference resources and advises substantive offices on procedures and possible cost-effective measures.- Coordinates with Office of Programme Planning, Budget and Accounts (OPPBA) and contributes to and analyzes OPPBA statements of programme budget implications on conferences and meetings organized by assigned committees.- Confirms the services to be allocated to meetings at and away from Headquarters.- Schedules additional and urgent meetings and ensures proper servicing of these meetings by evaluating their needs and availability of additional resources required.- Supervises the meeting programme team which is responsible for weekly and daily programmes of meetings and scheduling of ad hoc meetings.- Serves as the deputy secretary for the Committee on Conferences.- Undertakes missions with overall responsibility for the planning of designated conferences away from established Headquarters and serves as the representative of the Organization/Department.- Advises host government officials on logistics, financial and other requirements and negotiates the terms of the Host Country Agreement.- Performs other related duties as required.
工作要求
Professionalism: Knowledge of the Organization’s conference policies, procedures and practices. Ability to research, select, organize and summarize information required for the preparation of meetings and conferences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects.
专业要求
Advanced university degree (Master’s degree or equivalent degree) in business administration, management or related area. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
工作经验
A minimum of five years of progressively responsible experience in administration, conference management or related field. Experience in coordinating conferences at the international level is required. Experience in the United Nations system or an intergovernmental organization is desirable.
语言要求
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable
申请方式
online apply